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In keeping with the intent of ISO Quality Standards, the system will not let users produce the job 'routing cards' nor export the data to the scheduling program until a quote has been formally approved using a password entry authentication process.
Once approved, key information is then tranferred into the purchasing area of the database and the quote is now no longer 'editable'. The Quote becomes a Job and can be reviewed by the Production Management group prior to printing the 'Routing Cards'.
Purchase Orders are raised either against an approved quote (job) or for purchasing items for general stock. An item on a Purchase Order raised against a job can also contain items that were not identified in the quote but which have since been identified as being necessary for the manufacturing process.
For Quality Assurance reasons, a Purchase Order should not be changed once it has been issued to the supplier. However, for practical reasons there may be a need to edit the order, and the software allows for this. You cannot edit the information once the order has been archived.
The Purchase Orders system
 Now, let's take a look at Reconciling Purchase Orders
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